donation policy
EXCELERATION ELITE Track Club, Inc. is dedicated to delivering high-quality track and field programs for youth athletes in our community. Donations play a vital role in supporting our mission. This policy outlines how donations are utilized, acknowledged, and reported to ensure transparency and accountability.
Use of Donations
Donations received will be allocated to the following areas:
Program Costs: Covering expenses such as facility rentals, equipment purchases, and coaching fees.
Athlete Scholarships: Providing financial assistance to athletes who might otherwise be unable to participate.
Community Outreach: Supporting initiatives that promote track and field in the community, such as clinics and youth camps.
Administrative Costs: Ensuring smooth operations through essential functions such as fundraising, marketing, and bookkeeping.
Acknowledgment of Donations
EXCELERATION ELITE Track Club, Inc. ensures that all donations are acknowledged in the following ways:
Public Recognition: Donors may be recognized on our website, newsletters, or at events.
Personalized Thank-You Notes: Each donor will receive a personalized thank-you note.
Tax Receipts: Donors providing their contact information will receive a tax receipt for their contributions.
Financial Reporting
We are committed to maintaining transparency and accountability. Regular financial reports will be provided to the board of directors and donors as required by law. These reports will detail how donations are used to support our mission.
Additional Considerations
Donor Privacy: We respect our donors' privacy and will not share personal information with third parties without explicit consent.
Restricted Donations: Donors may specify restrictions for their contributions to fund specific programs or projects.
Charitable Giving
EXCELERATION ELITE Track Club, Inc. is a [501(c)(3)] nonprofit organization. Donations are tax-deductible to the extent allowed by law. By supporting EXCELERATION ELITE Track Club, Inc., you help shape the future of young athletes.